To avoid confusion about who exactly is getting some money, the FS and Treasurer need to know How Much money, Who is getting the money, and Where is it going.
Annual events will occur that will need funding. These include the Family Day Picnic, the after gathering at the Deceased Members Memorial Mass, the post Christmas Parade gathering, food to serve at the Blood Drive, etc. The costs for these events are low and have a good track record. The event chairman either asks for an advance or, after the event, asks for reimbursement for his expenses. A simple "CHECK REQUEST" is all that is needed. If the chairman asks for a check in advance of the event, and the costs differ, then the chairman either asks for a second check to cover the higher costs, or refunds to the council any surplus. (Receipts, please!) Send the Check Request to the Trustees, who will forward it to the FS and Treasurer.
The Trustees email is Trustees@kofc4442.org
Also, a motion may have been made (and approved) for a project such as "Spend up to $XXX for a new sign for the council." Since the exact costs are not known in advance, the requester might spend his own money to complete the project. After completion, the requester submits the CHECK REQUEST form for reimbursement.
Finally, a motion may have been made to "Spend up to $300 to pay for some new basketballs for the Boys and Girls Club." The Club proceeds with the purchase on our promise to pay later, and now the Club wants to be repaid. The requester of the motion fills out the CHECK REQUEST form to tell the FS and Treasurer the exact amount to pay, and also where the check should be mailed. (with receipts!)
Click on this CHECK REQUEST link, download the form and save to your computer. Fill out the form on-line and save with a new file name; or, print out the blank form and scribble in the information. Then Email to the Trustees or paper mail to the hall, attn: Trustees, or hand it to the Trustees.