We want to support our charities and causes. A member may propose a "motion" to spend certain amounts of money on a cause, under the "New Business" portion of the meeting. Typically, a motion does not have a critical deadline for action, and we can have an orderly presentation. This would avoid confusion and errors.
The preferred sequence would be:
A member fills out a MOTION REQUEST form and submits it to the Trustees at least 48 hours before the business meeting (by Monday afternoon before the Wednesday council meeting.) There should be sufficient information supplied so that the Trustees may make an recommendation at the business meeting. (If the Trustees do not recommend the motion, the member may still plead his case before the council for debate and vote.)
The Motion Request form will contain the needed information about the amount of the motion (which could be amended on the floor during the business meeting) and the name and address of the recipient.
In the case of a motion that is for more than $500, the motion becomes a "Notice of Motion," and at the business meeting, the Notice of Motion is announced, but no debate occurs. The motion is tabled until the next business meeting, where it may be returned for debate under "Old Business."
Click on this Motion Request link, download the form and save to your computer. Fill out the form on-line and save with a new file name; or, print out the blank form and scribble in the information. Then Email to the Trustees(email@example.com) or paper mail to the hall, attn: Trustees, or hand it to the Trustees.