Money is often requested as we do our business. There are three areas that these requests fall into:
Money is needed in advance to pay for Event Planning and supplies. These events are usually part of our normal yearly operations (blood drive, summer picnic, after-parade sandwiches and soup) or one-time events, such as hosting a meal for school and parish staff.
Money is needed for Reimbursements of previously approved motions. For example, a motion may have been made to "Spend up to $200 for ice cream at the picnic." The person in charge purchased the ice cream, and the cost was $134.72 (or whatever); now that person would like a check to cover his approved expenses.
A Motion Request is made at the council meeting for some charity or cause. After presentation and debate, the motion could be approved for a certain amount. A check is prepared to cover that motion. (A motion becomes a "Notice of Motion" if the request is for more than $500; a second business meeting is required for debate.)
Each of three types of requests for money involve certain required steps and forms.
