When council funds are needed to finance an event, the chairman for that event is asked to submit an Event Form to the Grand Knight prior to requesting any advance funds, and not less than two weeks before the scheduled event. Also, a final copy of the form, with closing expense numbers, must be submitted to the Grand Knight within two weeks after the event. This process has been approved by the Council Finance Committee; it is needed to bring some degree of control (and sanity!) for all involved.
The form is available in the library below as a "Word" document for electronic use; also available is a PDF version to download and hand-write.